HYBRID MEETING ARRANGEMENTS

Unless otherwise indicated our talks are ‘HYBRID’ events that can be attended online via Zoom or in person at St. Mary’s Church Hall, Darley Lane, Derby, DE1 3AX. The link to register for the online talk will be circulated to members by email the week before each event, and places for non-members to attend online can be booked via Eventbrite. Non members are also very welcome to attend in person.

HOW TO PARTICIPATE IN OUR MEETINGS USING ZOOM

NON MEMBERS – a limited number of places are available to book via our Eventbrite page. Once you have booked a place you will receive a link to the Zoom registration page as described below.

MEMBERS – members who have provided an email address will receive an email from DAS with a link to register for each talk. This is usually sent out a week before the event.

1.  Click on the link and it will take you to a Zoom registration page. You need to fill in your name and email address and then click ‘register’.
2. You will then receive an automated email which will contain the link you need to use to join the meeting from a computer, smartphone or tablet. It will also contain a telephone number to join the meeting using an ordinary telephone, but bear in mind if you use this you will not see the speaker’s slides and standard telephone call charges will apply.
3. A few minutes before the meeting is due to start, click on the link and it will take you to a Zoom web page. If you have previously installed Zoom there will be a pop-up window “Open Zoom Meetings” which you should click on. If this is your first time using Zoom, allow some more time as you will need to click on “Download and run Zoom” on the main page and follow the instructions to install it on your device.
4. You should then see a message “Please wait, the meeting host will let you in soon”. You will also be offered an option to test your microphone and speakers and it is a good idea to do this while waiting to make sure you will be able to hear what is said. When the meeting is ready to start, you will be connected and should see and hear the speaker and chairman for the meeting or a welcome slide.
5. At the top right of your screen, you should have the option of ‘speaker view’ or ‘gallery view’. We recommend you select ‘speaker view’ so that you only see the speaker and the chairman. When the talk begins, the speaker will share their screen and you should see the presentation slides in the main part of your screen with the video of the speaker in a small box to one side.
6. By ‘hovering’ your mouse at the bottom of your screen, you will see various controls, e.g. for your own microphone and camera. These will be switched off by default, and we ask you leave them switched off unless you are invited to speak in the discussion session at the end of the meeting. However, please use the ‘Chat’ facility to type your questions and these will be relayed to the speaker by the chairman.
7. In most cases our talks are recorded on Zoom and members will be sent a link to view the recording. Please note this includes the discussion and if you have your microphone and camera on you may appear in the recording.